The Time Card Audit Report provides you with a list of time cards that have been manually created in CLEARVIEW or modified after importing into CLEARVIEW, for the store and period selected.

The Time Card Audit Report page may be reached through:

Only time cards that were manually created* or were modified after they were imported into CLEARVIEW will appear on this report. To view all time cards refer to the Time Card Summary report.

TO GENERATE A REPORT OF TIME CARDS MODIFIED AFTER THEY WERE RECEIVED BY CLEARVIEW:

  1. Open the Time Card Audit Report page.

  2. Select the Area* and Store for which you want to generate the report from the drop-down list(s).

  3. Select the type of Period for which you want to generate the report from the drop-down list.

  4. Select the specifics of the period (Date*, Year*, Week Ending*, Month*, From* and To*).

  5. Select the day by which you want the time cards displayed from the Show Card By drop-down:

  6. To display only time cards that were manually created or modified by a particular employee:

    1. Click on Select User next to Changed By to select the employee that created or modified the time card.

    2. Look up the employee using the Search section at the top, in the User Search window, if required.

    3. Click on the name of the employee.

  7. To display only time cards of a particular employee:

    1. Click on Select Employee next to Employee to select the employee whose time cards you want to see.

    2. Look up the employee using the Search section at the top, in the Employee Search window, if required.

    3. Click on the name of the employee.

  8. To include time cards that have been deleted place a checkmark in the box before Include Deleted Cards.

  9. To include time cards that were manually created in CLEARVIEW in the report, place a checkmark in the box before Include Manual Cards.

    If the Include Manual Cards option is selected, all manual time cards (regardless of whether they were modified after they were created) will be included in the report.

  10. Click on the Go button.

The following information is displayed on the page:

  • Store: The name of the store.

  • Employee: The last and first name of the employee.

    Clicking on the name of an employee will open the electronic employee file.

  • Job: The description of the job code assigned to the employee

  • Type:

    • Stat Pay indicates that the time card is a statutory pay time card.

    • Special indicates that the time card type is other than regular and statutory pay.

  • Current Time In: The clock-in The recorded time at which an employee started work. time after the time card was modified.

  • Current Time Out: The clock-out The recorded time at which an employee ended work. time after the time card was modified.

  • Current Payable Hours: The number of hours payable after the time card was modified.

  • Original Payable Hours: The number of hours payable as per the original time card received by CLEARVIEW.

  • Difference: The number of payable hours that were increased or decreased, due to changes made to the time card.

    A negative number indicates a reduction in the paid hours.

  • Flags: Indicates actions performed on the time card.

    • M: The time card was manually created in CLEARVIEW.

    • A: The time card has been adjusted or changed after it was imported.

    • B: The time card includes a break.

    • RO: The pay rate was overridden for the time card.

    • T: A TimeShark specific flag, the time card was automatically truncated as per the duration set.

      Click here to learn how to change the duration or turn on/off the feature in TimeShark - Configuration.

    • P: A TimeShark specific flag, since the employee didn't clock-out The recorded time at which an employee ended work. within the buffer provided, the time card was automatically clocked-out The recorded time at which an employee ended work. to enforce the schedule.

      Click here to learn how to change the buffer or turn on/off the feature in TimeShark - Configuration.

  • Total Payable Hours Difference From Original Time Cards: The sum total of the difference in payable hours.

*optional section or field that may or may not be visible depending on the settings selected, whether the supplier is integrated or not, etc.