This is a Clearview Verifiable Feature. Click to know more. [AUTO/MANUAL]

The Daily Time Cards page is used to track employees' time cards and determine the payable hours for the day. This information can then be exported to the payroll package that you use, for processing.

The Daily Time Cards page may be reached through:

Depending on the time card entry system that you use, these details may be transmitted to CLEARVIEW automatically or may have to be entered manually.

The page begins with a filter Drop-down boxes that let you select from the options available. that you can use to select the Area*, Store and Date for which you'd like to view (or update) the time cards as well as whether you'd like to view the time cards by calendar day 12 midnight of one day to 12 midnight of the subsequent day. or business day The end of day (as set in Stores settings) of one day to the end of day of the subsequent day. For example, if the end of day set in the Stores settings is 9 pm, 9 pm Monday to 9 pm Tuesday will be considered as a business day..

The following information is displayed on the page:

  • Employee: The name of the employee for whom the time card was logged.

    Clicking on the name of an employee will open the electronic employee file.

  • Job: The job for which the time card was logged (this will determine the pay rate).

  • Type: The type of time card (regular, overtime, statutory holiday pay, etc.).

  • Time In: The weekday and time at which the employee clocked-in The recorded time at which an employee started work..

  • Time Out: The weekday and time at which the employee clocked-out The recorded time at which an employee ended work..

  • Payable Hours: The total hours that are payable to the employee after deducting non-payable breaks.

  • Flags: Indicates actions performed on the time card.

    • M: The time card was manually created in CLEARVIEW.

    • A: The time card has been adjusted or changed after it was imported.

    • B: The time card includes a break.

    • RO: The pay rate was overridden for the time card.

    • T: A TimeShark specific flag, the time card was automatically truncated as per the duration set.

      Click here to learn how to change the duration or turn on/off the feature in TimeShark - Configuration.

    • P: A TimeShark specific flag, since the employee didn't clock-out The recorded time at which an employee ended work. within the buffer provided, the time card was automatically clocked-out The recorded time at which an employee ended work. to enforce the schedule.

      Click here to learn how to change the buffer or turn on/off the feature in TimeShark - Configuration.

    The flag legend is also provided below the time card table.

Days that are designated as statutory holidays (stat days Day(s) marked as statutory holidays.) include three additional buttons on the page:

In case a day was not set as a stat day Day(s) marked as statutory holidays. in advance, follow the steps below:

  1. Create the holiday in Holidays and Closures.

    Click here to learn how to create a holiday in Holidays and Closures.

  2. Click on the Generate Statutory Pay Records button to apply the stat pay rate to the time cards.

  3. Click on the Re-calculate current cards button to ensure that the payable hours and total takes into account the changes.

CLEARVIEW's TimeShark is an integrated application that manages payroll, scheduling, etc. Contact your support team to know more.

TO MANUALLY ADD A TIME CARD:

  1. Open the Daily Time Cards page.

  2. Select the Area*, Store and Date, for which you want to add the time card, from the drop-down lists.

  3. Click on the Go button.

  4. Click on the Create button.

  5. In the Time Card Entry window:

    1. Select the Employee from the drop-down list.

      The Time Card Entry page will automatically expand to display additional fields.

    2. If the employee holds more than one job in the store, select the job for which you are creating the time card from the Job drop-down list.

    3. Select the type of time card being created from the Card Type drop-down list.

    4. Enter the Clock-In and ClockiOut time.

    • ClosedTo add a break:

      1. Click the link that says Click Here to Add Breaks.

      2. Enter the Start Time and End Time of the break.

      3. Place or remove the checkmark from the box under Payable to indicate whether the break will be payable or not.

      4. Click on the Add button to add another break and then repeat steps a to c.

    1. If you want to override the normal pay rate select the Pay Type and enter the rate.

    2. Click on the Create button.

  • Click here to learn how to create, edit and delete Time Card Types.

  • Click here to learn how to create, edit and delete Job Codes.

TO EDIT A TIME CARD:

  1. Open the Daily Time Cards page.

  2. Select the Area*, Store and Date, for which you want to edit the time card, from the drop-down lists.

  3. Select the day by which you want the time cards displayed from the Show Card By drop-down:

  4. Click on the Go button.

  5. Click on the Update button next to the employee for whom you want to edit the time card.

  6. In the Update Time Card window:

    1. Select a reason for the edit from the Change Reason drop-down list (use the text-box below to add comments, if any).

    2. Make the changes as required.

    3. Click on the Update button.

Only time cards of the past 90 days can be modified.

Click here to learn how to create, edit and delete Time Card Change Reasons.

TO DELETE A TIME CARD:

  1. Open the Daily Time Cards page.

  2. Select the Area*, Store and Date, for which you want to edit the time card, from the drop-down lists.

  3. Select whether you want the time cards displayed by Calendar Day or Business Day from the Show Card By drop-down list.

  4. Click on the Go button.

  5. Click on the Update button next to the employee for whom you want to delete the time card.

  6. In the Update Time Card window:

    1. Click on the Delete button.

    2. Click on the OK button in the confirmation request pop-up box A box with a prompt that opens up when you click certain links or buttons in Clearview..

Only time cards of the past 90 days can be deleted.

To view all the deleted time cards for the day (if any), click on the View details of the deleted time cards button.

Associated Settings

*optional section or field that may or may not be visible depending on the settings selected, whether the supplier is integrated or not, etc.